Notion Systems for Businesses Growing Faster Than Their Process.

A Notion consultant designs and deploys structured systems inside Notion: the databases, workflows, automations, and governance rules that make Notion work reliably for a growing organization. The work is less about building pages and more about the operational architecture beneath them. How information flows, how projects are tracked, how accountability is assigned, and how the system stays coherent as the team grows. A good consultant starts with your process and builds Notion around it, not the other way around.

A template gives you a starting structure. It does not know your business, your team, or where your current system is breaking down. Most organizations that buy templates find they work for a few weeks and then quietly get abandoned. Consulting starts with a diagnosis of your actual situation and results in a system built around your process, not a template you are expected to adapt yourself.

Typically organizations of 20 to 100 people with revenue above $5 million, managing multiple concurrent projects or client engagements. Informal coordination has broken down, but the organization is not large enough to justify enterprise software. Smaller solo operators can often self-serve with templates and the Operators Circle. Larger enterprises usually have dedicated operations teams.

If you build Notion with the same approach as the other tools, it will not be much different. The pattern is consistent: a tool is selected, configured, and adopted with enthusiasm, then gradually abandoned. The tool was never the problem. The missing element was systems thinking before any tool was chosen. We map how work moves from client request to completed delivery, then design the tool to support that process.

The credential is awarded directly by Notion to practitioners who demonstrate advanced expertise in workspace design, database architecture, automation, and client delivery. As of early 2026, fewer than 200 people worldwide held it. Ashley Guberman holds both the Certified Consultant and Certified Admin credentials and is listed in Notion's official Solutions Partner directory.

Enterprise Project Management is a structured project management system deployed into your workspace. It is built around a simple model: a project is a promise made to a client, with clear ownership, trackable tasks, and a defined path from commitment to completion. It is designed for organizations of about 25 or more people, such as agencies, consultancies, and training organizations. It is built with you, and your organization owns it outright.

Enterprise Project Management is a defined product with a known scope and timeline. It fits when the main pain is project and client management. A custom engagement starts with a broader diagnosis and may cover process design, systems integration, data migration, or automation architecture. If you are not sure which applies, start with a discovery call. The goal is to recommend the right path, not the most expensive one.

An Enterprise Project Management deployment typically runs two to four weeks. Broader systems consulting runs two to four months, with ongoing support afterward. The work is iterative: each stage delivers something your team can use and evaluate before the next begins.

SaaS, professional training, and professional services, where client delivery involves complex, multi-stage projects with multiple stakeholders. Past engagements include SaaS companies, organizations that train professionals to run their own businesses, and an enterprise software release management engagement at Walgreens. The common thread is the pattern, not the industry: multiple concurrent commitments, distributed accountability, and a growing rate of breakdowns.

That is the most common starting point. We begin with an assessment of what exists: what is working, what is not, what can be preserved, and what needs rebuilding. A restructure is typically faster and less disruptive than a rebuild, and it produces a system your team recognizes.